Fire risk assessments for offices & workplaces

Fire risk assessments for single-occupier offices, shared office buildings and serviced workspace.

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Open-plan office with fire exit sign, call point and extinguishers

Fire Risk Assessments for Offices & Workplaces

T&T Fire Safety carries out fire risk assessments for offices, from a single floor above a shop to multi-let office buildings. We work for employers, office managers, facilities managers, building landlords and managing agents.

The assessment covers the parts of the building you control, the people who use them and the fire safety measures in place. Where a building is shared, it also looks at how your arrangements fit with those of the landlord and other tenants.

What we consider

Occupancy and travel distance

How many people are on each floor and how far they have to travel to reach a protected stair or final exit.

Landlord and tenant split

Which parts each party controls, from the common stairs and alarm system to the fit-out inside each office.

Server rooms and electrical risk

Comms rooms, overloaded sockets, chargers and portable heaters, and how heat and ignition sources are managed.

Out-of-hours working

Cleaners, late workers and weekend staff, and how they would be warned and get out when the building is quiet.

People who need help to evacuate

Personal emergency evacuation plans (PEEPs) for staff and regular visitors who would need assistance.

Multi-tenant coordination

Shared alarm testing, evacuation procedures and fire marshal arrangements across different occupiers.

Your fire risk assessment report

Significant findings

The fire risks and existing precautions identified during the assessment.

Prioritised actions

Recommended actions ranked according to priority.

Next steps

Guidance on the findings and any further action required.

Who is responsible in an office building

In England the Regulatory Reform (Fire Safety) Order 2005 applies to offices. The employer is the responsible person for the areas they control, and the landlord or managing agent is usually responsible for common parts such as stairs, lobbies and the shared alarm system. Where more than one responsible person shares a building, the law requires them to co-operate and share information. Since 1 October 2023 every responsible person must keep a written record of the full assessment, including the name of whoever carried it out.

Other fire safety services for offices

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Frequently asked questions

Who arranges the fire risk assessment in a shared office building?

Each responsible person arranges an assessment for the areas they control. Tenants usually cover their own office space and the landlord or managing agent covers the common parts. The two assessments should be consistent, so it helps to share them.

We are a small office. Do we still need a written assessment?

Yes. Since 1 October 2023 the full assessment must be recorded whatever the number of employees. Our guide on whether you need a fire risk assessment covers this in more detail.

Does the assessment cover the fire alarm and emergency lighting?

Yes. The assessment records whether the alarm and emergency lighting suit the building and whether there is evidence of testing and maintenance. If servicing is needed, we offer fire alarm servicing and emergency lighting servicing.

Do we need PEEPs for staff?

Where a member of staff or a regular visitor would need help to leave the building, a personal emergency evacuation plan is the usual way to record how that will happen. The assessment notes whether these plans are in place and whether they fit the building’s evacuation procedure.

Will you need access to the whole building?

We need access to the areas covered by the assessment, plus the escape routes and plant areas that serve them. For a tenant’s assessment that usually means your office, the common stairs and the final exits. Our guide to what happens during an assessment explains the visit.

How long does an office assessment take?

It depends on the size of the office, the number of floors and how easy it is to access records. Our guide on how long an assessment takes sets out the factors.

Useful reading